Executive Office of Recovery and Resilience Administrative Assistant


Job title: Executive Office of Recovery and Resilience Administrative Assistant

Company: Snohomish County Government

Job description: Description

This two-year project position will be in the Executive’s Office of Recovery and Resilience (ORR), which is leading the efforts to build Snohomish County back better and stronger than it was before the impacts of the COVID-19 pandemic. The temporary, full-time position will last through December 2023.

The ORR Executive Assistant will support staff in coordination with other community partners to get people back to work, assist small businesses, help those who have suffered behavioral health and substance abuse challenges, and otherwise build a more resilient and healthy community for all.

BASIC FUNCTION

To provide administrative support services to the County Executive and Executive Office personnel.

Job Duties

  • Maintains appointment calendar for the County Executive and other administration staff as needed; arranges meetings and secures meeting accommodations and travel arrangements as needed.
  • Prioritizes incoming mail, email, phone calls, and requests for appointments; delegates requests for information, assistance and meetings as needed; monitors and tracks documents and correspondence which require timely action, decision, or response.
  • Serves as liaison between the Executive Office and the general public, other county departments and staff, government agencies, media, and private industry.
  • Collaborates and coordinates with others to develop and implement procedures and techniques to accomplish organizational objectives, responsibilities, and administrative control.
  • Handles confidential and politically sensitive information and materials.
  • Attends meetings as needed to represent the Executive Office; takes notes and processes and distributes materials as needed.
  • Reviews, edits, drafts, and corrects documents, reports and correspondence as requested.
  • Maintains necessary records and prepares required reports.
  • Employee Recruitment: assists Executive Office personnel with the employee recruitment processes; coordinates with Human Resources regarding posting job announcements; schedules interviews; writes offer letters, facilitates the onboarding process for employees and volunteers.
  • Employee Separation: Assists employees with the separation process; provides information regarding benefits, retirement options and payouts; works with Human Resources and Finance to ensure proper separation.

STATEMENT OF OTHER JOB DUTIES * Performs related duties as required.

Minimum Qualifications

An Associate’s Degree; AND, five (5) years of progressively responsible experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of:

  • principles and practices of public administration
  • organization, structure and function of county government
  • Public Records Act (RCW 42.56)
  • administrative practices and procedures
  • laws, rules, regulations and guidelines governing area of assignment
  • office policies, procedures, methods, and equipment

Ability to:

  • observe strict confidentiality regarding all information obtained in the course of employment
  • establish and maintain effective working relationships with superiors, associates, other county employees, members of the law enforcement community and judicial system, and the general public
  • exercise initiative and sound judgement within the scope of assigned responsibility
  • exercise diplomacy and tact when assisting and interacting with the public, including any distraught or difficult individuals
  • perform administrative duties, such as operate standard office equipment; type accurately; create and maintain records, files and reports; communicate effectively, both orally and in writing
  • produce work product that meets professional standards of quality, neatness, accuracy, and promptness
  • read and apply work related laws, rules, and regulations
  • meet deadlines and cope with interruptions
  • work independently with minimal supervision
  • follow oral and written instructions
  • analyze and resolve work-related problems
  • maintain all ethical and professional standards of the office
  • quickly learn the names, locations and functions of departmental activities

SUPERVISION

Employee reports to the Executive Chief of Staff. Work is performed independently in accordance with instructions, established policies and accepted practices. The position is evaluated through reviews and written evaluations.

Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.

Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.
Visit to learn more about the following benefits.

County Benefits

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Retirement
  • Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
  • Long Term Disability (LTD)
  • Commuting Benefits
  • Employee Assistance Program (EAP)
  • Partners for Health Employee Wellness Program
  • Leave & Holidays

Voluntary Benefits

  • Deferred Compensation 457(b)
  • Supplemental Group Term Life Insurance
  • Additional Accidental Death and Dismemberment Insurance (AD&D)
  • Flexible Spending Accounts (FSA)
  • Supplemental Individual Insurance Policies

Healthcare Premiums

  • Regular full-time employees: If you work 35 or more hours per week, you will pay these

for medical insurance. The County pays the for vision, dental, and basic life insurance. * Regular part-time employees: If you work between 20 and 34 hours per week, you will pay
for medical, dental, vision, and basic life insurance. The County’s contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned. Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County’s to learn more.

Expected salary: $71722.44 – 101354.88 per year

Location: Everett, WA

Job date: Sun, 24 Oct 2021 02:18:38 GMT

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