Meeting and Event Planner for In Person and Virtual Live Events

Job title: Meeting and Event Planner for In Person and Virtual Live Events

Company: SAGE Event Management, Inc.

Job description: SAGE is looking for an experienced event planner (or the right personality with a desire to learn!) who can support developing an event from start to finish, vision to completion. Perfect candidate is an independent self-starter who loves the challenge of exceeding the client’s expectations. We are seeking an individual that is high energy, positive thinking and looking for a career with unlimited growth potential. Reliability and personal integrity are important to this position. You should be detail and action-oriented, organized, and have the ability to multi-task. Strong computer skills covering all Microsoft Office applications are a must. You should have superior oral and written communication skills, complex organizational skills, a presence, and ability to work in spreadsheets. As with many Event Planning Companies, the last 12 months have been focused on Virtual Events. We’ve been fortunate, in that we produced 36 events in 2020, for over 146,000 attendees. A familiarity with Zoom, and audio visual is ideal, but not required. The Event Planner will be a team player who’ll be in charge of overseeing all aspects of planning and execution for the internal and external meetings and events which are assigned to them. They will be responsible for planning, implementing, and coordinating onsite management of highly complex meetings and conferences and all aspects of special events including (but not limited to): Coordinate event logistics including hotel accommodations, food and beverage service, meeting room setup, researching event venues & vendors, negotiating contracts, external speakers, maintaining and updating event budget, drafting event invitations, proofing printed materials, coordinating invites via email distribution and organizing name badges, tent cards, organizing event equipment and supplies, on-site event set-up & managing registration, assisting with microphones for Q & A and break-down of event. PLEASE NOTE: All applicants must submit a video cover letter. These videos can be sent in any format and via a youtube (or similar) link, a dropbox (or similar) link. Production quality is not important. A simple video shot via your smart phone would suffice. If you’d like to be more creative, please feel free. Please email your video cover letter (link or file) to Responsibilities: * Travels to Client Events up to 15 times/year * Complex Budgets * Complex Production Schedules * Client Handholding * Entertainment/DMC * Speaker Selection/Keynote (PPT) * Complex Fulfillment * Calls/Team and Client Meetings * Oversees Development and Implementation of Client Events * Ensures On Time, On Budget Delivery of Projects and Services * Oversees Unique Process Model for Service Delivery * Tracks Call Schedule * Oversees Master Production Schedule * Determines Temp Scheduling * Recruits Independent Contractors * Assigns Team of 3+ * Oversees Event Team Qualifications: * Advanced knowledge of excel; will be responsible for sorting and merging complex lists. Proficient in all Microsoft Office applications, CVent would be a plus * Strong interpersonal skills with ability to clearly communicate in writing and verbally * Must have strong attention to detail with ability to handle multiple tasks and provide follow through on each * Ability to learn quickly and integrate strong event planning / marketing background with the company approach and brand guidelines * Possess strong creative instincts and sound business judgment * Event protocol knowledge * Comfortable leading programs through program development, execution and analysis * Solid understanding of project management tools and the ability to lead and participate within cross-functional project team(s) to deliver integrated solutions to the client’s needs * 3+ years experience in a professional, client facing role (must be from a corporate environment); preferably for a financial services firm

Expected salary:

Location: Murrells Inlet, SC

Job date: Thu, 11 Feb 2021 23:40:56 GMT

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