Project Coordinator

Job title: Project Coordinator

Company: Berkeley Lab

Job description: Lawrence Berkeley National Lab’s ( ) Facilities Division is offering an exciting opportunity to work with world leaders in science, and be a part of a team that will advance science and influence the world. The Project Coordinator will act independently on day-to-day work, determining the methods and procedures applicable to new assignments. You will resolve complex issues in creative and effective ways, including troubleshooting issues to enforce policies and procedures. You will exercise judgment when applying knowledge of construction project management processes to meet project objectives. Works with Project Manager to analyze and document project risks. You will plan, coordinate, and may oversee special projects in support of project performance.

Berkeley Lab is located above UC Berkeley, on 202 acres that house over two million square feet of state-of-the-art scientific centers and support facilities.0. The Lab’s mission encompasses many scientific fields, and its buildings include supercomputing facilities, genetic sequencing labs, laser labs, microscope facilities, and office complexes. Thirteen Nobel Prizes have been associated with Berkeley Lab.


  • Project Management Support (65%) Plan and manage all duties in support of assigned projects. Plan and organize assignments in support of scope, schedule, and budget changes, processing approvals of completed project phases, and all related tracking and management of data pertaining to project controls including funding authorization. Prioritize and execute tasks relative to Project Management performance objectives, cost control and reporting, architectural and engineering reviews, construction changes, and requirements. Manage aspects of the advisory committee and DOE reviews, project meetings, and site visits, ensuring coordination of review materials, logistics, and preparation of meeting materials. Develop and maintain project related web sites as needed. Manage project close-out process and coordinating collection and distribution of documents related to closure and acceptance of completed projects. Maintain Project Management general files.
  • Financial Management (10%) Compile monthly budget reports for submission to Project Managers. Develop various planning documents such as project budget submissions, project validation data, and monthly progress tracking reports. Assimilate information and update specific project reports including changes related to scope, schedule, budget, authorization, stage of work, environmental review determinations, costs and obligations, and construction subcontract modifications and negotiations. Coordinate the closure of projects by tracking invoices, removing liens, and assuring timely closure of accounts and work orders by using LBL CMMS, Maximo.
  • Contract Administration (10%) Prepare purchase requisitions and master agreements for acquisitions of construction subcontracts, A/E contracts, Vendor Services, and equipment using Lab’s electronic procurement system. Analyze and track invoices to assure timely processing and appropriate retention. Cost accounting verified with AP system and coordination with Procurement, AP departments, and Departmental Resource Analyst as necessary. Create and maintain invoice tracking logs for major PO’s and PCO logs for construction subcontracts. Assure purchase orders are closed within the AP system.
  • Document Control (15%) Coordinate preparation of transmittals, RFI’s, submittals, field memos, safety reports, and other related A/E or construction documents. Categorize, log, and file per the file directory. Be proficient in multiple software and database applications, including Smartsheet. Manage various websites which include team roles, uploading photos and documents as needed. Maintain the integrity of the job folder process by ensuring that all accessory data is accurately entered and updated including the job number, scope, justification, PM, team assignments, budget type, fund source, job type, and stage of work. Prepare drafts, meeting notes, presentation materials, reports, spreadsheets, chars, Project Management forms, and A/E, contractor and DOE correspondence as well as distribution requirements, coordinating copy requirements, categorizing, logging, and filing project documents and database requirements.

Minimum Qualifications:

  • Requires a minimum of 8-years of related experience with a Bachelor’s degree; or equivalent work experience.
  • Familiar with the Project Management Body of Knowledge (PMBOK) and applicable DOE Orders for project management, including Earned Value Management Systems (EVMS) concepts.

Additional Desired Qualifications:

  • PMI Certified Associate in Project Management (PMI-CAPM).


  • This is a (full-time/part-time) career appointment, exempt (monthly paid) from overtime pay.
  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
  • This position is subject to the financial disclosure requirements of the California Political Reform Act of 1974. The successful candidate for this position will be required to file financial interest statements upon assuming this position, annually while holding this position, and when leaving this position.
  • Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.

Learn About Us:

Working at has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab-

LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the under 41 CFR 60-1.4. Click to view the poster and supplement: “Equal Employment Opportunity is the Law.” Berkeley Lab is committed to and strives to hire individuals who share these same values and commitments.

Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.

Expected salary:

Location: California

Job date: Wed, 24 Feb 2021 23:41:12 GMT

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