School Operations Manager – Los Angeles, CA


Job title: School Operations Manager – Los Angeles, CA

Company: Recruiting Pals

Job description: School Operations Manager

The mission of this Academy Charter Schools is to provide a structured, achievement-based community that prepares students to graduate from four-year colleges and universities. We currently serve over 1,800 students and operate four elementary schools and two middle schools in the Pico-Union neighborhood of Los Angeles, with a growth plan to open two additional schools and serve over 3,000 students by 2022.

The job of the School Operations Manager is to lead the day-to-day operations of the school. This includes overseeing the school compliance, enrollment, facilities, and managing the operations team. This role is under the general supervision of the Director of Operations.

Essential Responsibilities

  • Function as a key leader at the school-site and set the strategic vision and implementation in furtherance of operational excellence;
  • Establishing a new school culture, adapting current best practices, and implementing operational systems to a new team;
  • Recruiting and enrolling founding class of students;
  • General front office welcoming/reception duties, including answering phones, door, and mail correspondence;
  • Communicate in a positive and respectful way with staff, parents, and other stakeholders;
  • Collect and enter data into administrative databases;
  • Intake and direct students coming to office for medical, behavioral, and other reasons;
  • Order, manage, and maintain an inventory of school supplies;
  • Collect and enter student attendance and make follow-up calls with families (SART);
  • Regularly inspect facilities and coordinate necessary repairs and general upkeep;
  • Prepare purchase orders, and make purchases;
  • Manage school’s budget and review expenses;
  • Coordinate school mailings;
  • Coordinate special events;
  • Oversee systems to file all important school documents;
  • Contact parents and emergency assistance agencies in the case of serious illness or injury;
  • Follow policies and procedures for health, safety, and nutrition;
  • Along with School Director, create and implement efficient systems for arrival and dismissal; and create/oversee safety evacuation procedures and lead regular drills;
  • Supervise team of Office Coordinators, Nutrition Coordinators, Safety Coordinators and Housekeeping Staff;
  • Participate as a leadership member of the overall Operations team, demonstrating a willingness to problem-solve and assist with issues and concerns arising at each of the network’s campuses;
  • Managing school lunch program-ensuring we collect 95% of outstanding payments
  • Lead and mediate parent meetings to resolve concerns
  • Complete other responsibilities as assigned

Reports to:

  • Director of School Operations

Knowledge, Skills, and Abilities

  • Strong belief in our mission that all students can learn and achieve at high levels;
  • Desire and ability to create a positive student and adult culture at a new school;
  • Customer service orientation; supportive attitude toward teachers, staff, scholars and families;
  • Excellent written and verbal communication skills;
  • Team player;
  • Reflective and open to feedback and development;
  • Extremely detail oriented and deadline-driven

Qualifications and Experience

  • Bachelor’s degree required
  • At least 2 years working in an office environment
  • At least six months experience working in a school setting preferred
  • Bilingual English/Spanish
  • Start-up experience highly preferred
  • Criminal clearance, including fingerprints and TB Test
  • Current or obtain CPR and 1st Aid Certificate within 60 days of employment
  • Proficient in Google Drive Suite or Microsoft Word, Excel, and informational databases
  • Typing speed 40 WPM minimum

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Expected salary:

Location: Los Angeles, CA

Job date: Sun, 14 Nov 2021 06:24:42 GMT

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