Virtual Public Meetings Co-op Spring 2022


Job title: Virtual Public Meetings Co-op Spring 2022

Company: Massachusetts Trial Court

Job description: About MassDOT:

An agency on the move, the Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth’s residents and communities. Powered by a growing data-analytics discipline – and working in conjunction with municipalities, public agencies and the private sector – we’re finding new ways to improve the Bay State’s transportation infrastructure.

MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth.

MassDOT’s divisions include: Highway, Aeronautics, Registry of Motor Vehicles, Rail & Transit, and Planning & Enterprise Services. There are approximately 3,600 employees across the organization.

MassDOT’s goal is to provide employees with greater flexibility in when and where they work while continuing to execute MassDOT’s Safety and Customer Service Mission. Furthermore, MassDOT will be doing our part to lead by example in reducing congestion and greenhouse gas emissions by minimizing overall workplace commuting travel during peak hours through telework and schedule flexibility.

This position has a high degree of remote flexibility once established in the role. The selected candidate will be expected to follow a hybrid work model that consists of both in-office and work from home days, as needed.

Position Summary:

The Virtual Meetings co-op will work with the Assistant Secretary of Operations as well as the cross agency Virtual Public Involvement Team to formalize a process of tracking and managing the activities, meetings, and goals of the team.

Duties and Responsibilities:

Scheduling of internal staff to support project managers in planning and producing virtual public meetings.

Crate and develop a system for staff to sign up and volunteer to lead or support meetings.

Tracking requests for meeting support and assignments of support staff.

Develop a dashboard site to easy reference and tracking.

Organizing support documents on a share point site.

Develop a community sharing page for internal best practice and lessons learned sharing.

Other tasks as needed.

Preferred Qualifications:

Communication (written and oral) and organizational skills.

Experience with scheduling, tracking and monitoring data.

Basic Microsoft Office (Excel, Word, Powerpoint) skills and working with dashboard.

Knowledge of Google Analytics.

Experience with optimizing content for user experience as well as SEO effectiveness.

Qualifications

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Must be enrolled in a full-time bachelor’s degree program for spring 2022.

All job applications must be submitted online through MassCareers to be considered.

· For questions regarding the job posting, email alaina.seitz@dot.state.ma.us.

· For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.

· For a disability‐related reasonable accommodation or alternative application method, call ADA Coordinator, Heather Ulesoo – (617) 851-9447.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Expected salary:

Location: Boston, MA

Job date: Sun, 07 Nov 2021 05:11:10 GMT

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